Conditions of Reservation
Any organisation in the undersea communications industry may sponsor, exhibit or take a hospitality room at this event. To make a reservation please download and fill out the Reservation Form and send to:
firstname.lastname@example.org or telephone + 44 (0) 1252 739 500
Reservations will be treated on a strictly first come first served basis!!
Once a reservation has been made GLS will confirm the details with the reserving organisation and a first deposit of 50% will be payable.
The second payment of 50% will be payable by December 31st, 2015.
Exhibition Booth Allocation
Though a preliminary floor plan has been included within this brochure, as different sizes of exhibition booth footprint are available, the Event Planner reserves the right to change the layout, provided it is not to the detriment of the reserving party, to optimise the overall layout.
A final floor layout will be proposed in October 2015, before the second 50% payment is due.
Exhibition and Sponsorship Manual
The Event Planner will be providing a detailed guide for Exhibitors, Sponsors and Hospitality Room. This will provide amongst other things, full details of when access to the exhibition area is available for construction and breakdown, together with onsite and offsite storage arrangements and any mandatory guidelines for the booths themselves. It will also describe the timescales to provide signage and logo requirements for sponsorship items. Restrictions on the use of Hospitality Rooms will also be identified.
Delegate registration badges are non-transferable and may only be used by the named individual on the badge.
Insurance and Damages
Sponsors, Exhibitors and Hospitality Room users are reminded that except for any materials provided by the Event Planner, they are responsible for arranging their own insurance. They are also reminded that are liable for any incidental damage they may cause to others. SubOptic reserves the right to reject display products and applications which are not compliant with its own rules and regulations.
No advertising is allowed within the Conrad Hotel except as described within this brochure. The content of any document or advertisement to be included within or on SubOptic 2016 items is subject to approval by SubOptic and must fall within the Guidelines issued to all Exhibitors, Sponsors and Hospitality Room users.
Cancellation of a reservation made before December 15th 2015, will result in a full refund of fees paid, less an administrative charge of $250 (USD).
Cancellations of a reservation made after December 15th 2015 will result in no refund being given.
GLS has been chosen by E-Marine PJSC as the event planner for SubOptic 2016.
Our teams will be entirely in charge of the global technical and logistical organization and of all the sponsors and exhibitors of SubOptic 2016. Do not hesitate to contact us if you need further information or should you have any question: